Programme Associate WPHF G6 Vacancy-Job Ref: WJUAUNWOMEN/0711/202466

Programme Associate WPHF G6 Vacancy-Job Ref: WJUAUNWOMEN/0711/202466
Kyiv (Ukraine)
JOB DESCRIPTION
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
In Ukraine UN Women works with the government, parliament, and civil society in advancing gender equality through implementation of the national and international commitments on gender equality and women’s human rights. UN Women Ukraine implements interventions towards the realization of following strategic goals: elimination of violence against women and girls; implementation of women, peace and security agenda and gender responsive governance. UN Women works closely with the UN Country Team in integration of women’s rights and gender equality in all spheres of UN work.
Since the beginning of the Russian military invasion on 24 February 2022, Ukraine is rapidly emerging as one of the world’s most complex emergencies where women and men, girls and boys, in all their diversities, have been profoundly impacted. The humanitarian crisis has continued to escalate, with varied and uneven gendered impacts. 56 per cent of the 3.7 million officially registered IDPs are women, and women make up 93 per cent of the 4.6 million people returning to Ukraine and seeking to re-integrate into society[1]. As of December 2023, at least 14.5 million people (one-third of the population) need humanitarian aid, of which 56 per cent are women and girls[2]. Women’s groups and civil society organizations have been quick to react to the immediate priorities of their communities but face many challenges as they attempt to provide support to large numbers of internally displaced people, host-communities and those directly affected by violence and insecurity. Civil society, and particularly women’s organizations in Ukraine are in the front-line to deliver immediate humanitarian assistance to displaced women and girls. Displaced women and girls are facing multiple human rights violations, including sexual and gender-based violence.
In response to the invasion and humanitarian crisis, the United Nations Women’s Peace and Humanitarian Fund (WPHF), with the technical support of UN Women, has activated its emergency response for Ukraine, by supporting local women’s rights organizations in Ukraine and Moldova on the frontlines of the response to the needs and displacement of women and girls.
Reporting to Project Coordination Analyst, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Associate contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.
[1] IOM, ”Ukraine Returns: General Population Survey – Round 14”, October , p. 6, Link
[2] OCHA, “ Ukraine Humanitarian Needs and Response Plan”, 2024 (forthcoming),
Responsibilities:
Provide administrative and logistical support to the formulation and management of programmes:
Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Provide technical guidance to the CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
Review programme data from programmes/ projects for the CO website;
Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
Provide administrative support to the financial management of the Programme Unit:
Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
Review financial reports; prepare non-PO vouchers for development projects;
Process payment for consultants;
Maintain internal expenditures control system;
Create requisitions in Quantum system for development projects; register good receipts in Quantum system;
Assist in the preparation and follow up of cost-recovery bills in Quantum system.
Provide administrative support to the Programme Unit:
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Programme Team, including travel requisitions and claims;
Prepare public information materials and briefing packets;
Assemble briefing materials and prepare power-point and other presentations;
Provide administrative support to Resource Mobilization:
Prepare cost-sharing and other agreements; follow up on contributions within the CO resource mobilization efforts;
Organize, compile and process information from donors, CO, and programme team, as inputs to various databases and documents.
Facilitate knowledge building and knowledge sharing:
Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Competencies :
Core Values:
Integrity;
Professionalism;
Respect for Diversity.
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.
Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:
Good knowledge of programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong financial and budgeting skills;
Strong IT skills.
Recruitment Qualifications:
Education and Certification:
Completion of secondary education is required.
Bachelor’s degree in Business or Public Administration is an asset.
Experience:
At least 6 years of progressively responsible experience in administration or programme management/support;
Experience in working in a computer environment using multiple office software packages is required;
Experience in supporting a team is required.
Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable;
Languages
Fluency in English and Ukrainian is required.
Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).
Please click on the button below to Apply.