Procurement and Finance Expert Vacancy-Job Ref: WJUAUNDP/0711/202483

Procurement and Finance Expert Vacancy-Job Ref: WJUAUNDP/0711/202483
Kyiv (Ukraine)
JOB DESCRIPTION
UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Together with national, regional and local authorities, civil societies, private sector, UNDP strives to support Ukraine in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. UNDP is in line with 2030 Agenda and the Sustainable Development Goals (SDGs), to achieve national strategic capacity development.
Context
In 2018, the Micro, Small and Medium Enterprises (MSME) sector in Ukraine accounted for more than 81 percent of all employment creating 77.4 percent of jobs. The share of value added increased from 64.3 percent in 2018 to 70.2 percent in 2020 meaning that MSMEs must have a voice in shaping the business environment in Ukraine.
Yet MSMEs are those that are mostly affected by incomplete reforms and fluid frameworks. In the context of the “Strengthening MSME Business Membership Organizations in Ukraine: Phase II (2019-2023)” Project, the United Nations Development Programme (UNDP) is intervening for 48 months to design and deliver tailored capacity development support to selected BMOs (Business Membership Organizations) representing different macro regions and sectors of Ukraine to help strengthen their institutional/organizational/financial capacities to represent interests of the private sector and facilitate a more active, responsive, professional and policy-oriented dialogue between public and private sectors.
The Project is also addressing important cross-cutting challenges for economic development in Ukraine such as women’s economic empowerment and promoting sustainable practices among MSMEs.
Task Description
The Procurement and Finance Expert will perform the following tasks:
• Facilitate the process of procurement and delivery of project goods and services.
• Ensure timely corrective actions on purchase orders with budget check errors and other problems. • Ensure proper receipt of goods and services.
• Provide inputs to the annual project work plans and prepare related sub-plans (procurement plans, other as required)
• Support preparation of project’s annual, semi-annual reports and other ad hoc reports;
• Ensure that projects’ data is updated in the data management systems as required (Quantum, SharePoint and similar).
• Participate in project activities (meetings, round tables, conferences and more) preparation, implementation and follow up.
• Participate in data collection, analysis and maintenance of project-related databases and files.
• Closely liaise with UNDP Ukraine Operations (finance, procurement) to ensure proper coordination of actions and activities related to project operations.
• Prepare specifications, ToRs and other supportive documents to facilitate conducting procurement processes, ensure that procurement processes are done in a fair, transparent and competitive manner and as per UNDP rules and regulations.
• Facilitate timely bid opening process and participate in it.
• Participate in the evaluation process of the proposals, memos, and support the preparation of CAP submission forms and reports.
• Provide day-to-day management of the project financial operations under UNDP rules and regulations and relevant SOP.
• Prepare project budgets and accurate budget revisions based on gender-responsive budgeting principles.
• Prepare accurate financial reports, including monthly and quarterly disbursement reports and financial reports to donors.
• Undertake financial analysis to inform project planning.
• Monitor project expenditures to ensure that those are in line with the approved budget, AWP and UNDP Programmed/Financial policies.
• Prepare requests for direct payment to the UNDP CO Finance unit following the approved project budget. • Create requisitions in Quantum for the project.
• Ensure timely payment requests and payments to consultants, subcontractors and service providers following the established payment schedules and within the limits of the project budget.
• Ensure proper control of supporting documents for payments and financial reports. • Maintain a proper filing system for financial and procurement records ensuring safekeeping of confidential materials. Prepare information for audit, if required.
• Prepare accurate financial reports and forecasts, including monthly and quarterly disbursement reports and financial reports for donors.
• Ensure the proper closing of accounts at the end of each financial year and the preparation of all financial reports required following established financial rules and regulations. Other:
• Identify and disseminate good practices, lessons learned, and knowledge, as identified through project implementation.
• Participate in the training for the operations/programme staff.
• Accelerate gender equality and women’s empowerment within all implementations and promote UNDP’s mandate as a gender-responsive organization with zero tolerance to any kind of discriminatory and abusive behaviour, including sexual harassment, sexual exploitation and abuse.
Competencies and values
– Accountability – Adaptability and flexibility – Creativity – Judgement and decision-making – Planning and organising – Professionalism – Self-management
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